Church Admin Toolkit

Practical tools for church administrators, treasurers and boards

Free calculators, templates and plain-English guides for the people who run the business side of a church. Written by a church operations leader with experience in Independent Evangelical, Baptist, Christian Church and Presbyterian settings.

Browse the tools Read the guides

What do you need to sort out?

Money

Budgets, staffing costs and financial controls.

People

Hiring, handbooks, pay and leave.

Governance

Bylaws, boards, meetings and minutes.

Compliance

Year-end filings, insurance and safety policies.

Start with a tool

Money

staffing cost calculator

What percent of the budget goes to staff?

Money

budget builder

Split expected income into a starting budget.

People

Employee or contractor checker

Is this worker an employee or a contractor?

Governance

Quorum and vote calculator for church boards

Is there a quorum? Did the motion pass?

People

PTO and sick leave policy generator

Draft a PTO and sick leave policy in minutes.

People

job description generator

Job descriptions for common church roles.

Governance

board meeting agenda and minutes builder

An agenda and matching minutes template.

Popular guides

Money

How much should a church spend on staff?

What percent of a church budget typically goes to salaries and benefits, what the common ranges are, and how to judge your own number.

Money

How to build a church budget

A step-by-step process for building a realistic church budget: start with actuals, estimate giving, set priorities, and keep it on track.

Money

Church financial controls checklist

Practical internal controls for counting offerings, paying bills, reconciling bank accounts and protecting your church from theft and error.

People

Employee or independent contractor? A guide for churches

How the IRS decides whether a church worker is an employee or contractor, which church roles are tricky, and what to do about ministers and California.

People

What to include in a church employee handbook

A section-by-section list for a church employee handbook, from at-will language and anti-harassment policies to leave, expenses and technology.

People

How to hire church staff: a practical process

A step-by-step hiring process for church staff: define the need, write the job description, interview well, check references and make a clean offer.

Why this site is different

General information only, not legal, tax or HR advice. Check your bylaws and local rules.